Want to join the team at Smart Aim Solutions? Take a look at our current vacancies below.
Current Vacancies
Office Manager
Job Type: Full-time
Pay: £28,000.00-£34,000.00 per year
Company pension
On-site parking
Schedule: Monday to Friday
Are you an organised, proactive professional with a knack for numbers and a head for administration? We have an exciting full-time opportunity for an Office Manager with a respected, plumbing and heating company based in Martlesham, Ipswich. This role comes with a salary of £28,000 – £34,000 and offers the chance to join a small, close-knit team working directly from their Office at Martlesham Heath.
As we are expanding, we are searching for a dedicated individual to take over and manage a broad range of responsibilities. This isn’t just a bookkeeping role; it’s a varied position that combines financial administration with day-to-day office management duties. You’ll be using Xero for bookkeeping tasks, so experience with this software would be ideal.
In addition to managing accounts, you’ll oversee logistics, handle maintenance schedules, and coordinate with various people inside and outside of the business. From invoicing to coordinating orders and assisting with general administrative tasks, you’ll keep everything running smoothly in the office. Your ability to multitask and stay organised will be key to succeeding in this role, as you’ll be the go-to person for many tasks around the office.
If you’re a hands-on, accounts and administration professional with a passion for managing office operations and bookkeeping, we’d love to hear from you.
Key responsibility’s but not limited to:
- Complete and maintain daily office task including, vehicle maintenance, spreadsheets and delivery logistics.
- Provide exceptional customer service by promptly responding to client inquiries and maintaining strong professional relationships.
- Dealing with incoming emails and post, often corresponding on behalf of MD.
- Carrying out research on specific office projects, organising/implementing once approved.
- Liaising with clients, suppliers and internal staff.
- Managing expenses.
- Perform bookkeeping tasks, including accounts payable and receivable, bank reconciliations, and general ledger maintenance.
- Assist with the preparation of financial reports, such as profit and loss statements, balance sheets, and cash flow statements.
- Stay updated with changes in payroll regulations, tax laws, and accounting standards to ensure compliance.
- Support in the preparation of tax returns and other statutory filings.
- Perform other duties as requested by MD
Human Resources:
- Dealing with holiday requests from all staff.
- Dealing with/marking down sickness/maternity/sick leave.
- Writing staff offer letters and review letters.
- Keeping staff info up to date in line with GDPR
- Setting up new employees with training and relevant info.
- Liaise with PS Human Resources
Qualifications and Skills:
- Proven experience in bookkeeping and Office Management.
- Strong knowledge of payroll regulations, tax laws, and accounting principles.
- Proficiency in using software and accounting software (e.g. Xero and Commusoft).
- Attention to detail and a commitment to maintaining accuracy in data entry and calculations.
- Excellent organisational and time management skills, with the ability to handle multiple tasks and meet deadlines.
- Flexible attitude suitable for working in a small office environment
- Strong interpersonal and communication abilities, with a client-focused approach.
- A collaborative team player who thrives in a fast-paced environment.
- Discretion and the ability to handle confidential and sensitive information with professionalism.
Terms and Benefits:
- This is a full-time office-based position so you must be able to commute on a daily basis to Martlesham Heath.
- Rate of pay negotiable depending on experience.
- Use of the latest technology to complete your work.
- 24 days holiday + bank holidays.
- Training can be provided, and you are able to take courses to up-skill if desired.
- On site parking.
- Pension scheme.
To apply, please email your CV and covering letter.
Heating Engineer
Job Type: Full-time
Pay: £38,000.00-£42,000.00 per year
40 hours per week
We are looking for a highly motivated Heating Engineer to join our team of engineers. You will carry out the servicing, repair and installation of boilers/heating systems. The role will be mostly lone working and you will be provided with a company van and all the power and essential tools needed for the job. You will also be issued with a Phone which links to our CRM systems (Commusoft).
As part of the interview process, candidates will be required to bring with them the original certification verifying proof of their qualifications. Copies and CSCS cards will not be accepted.
The role of Heating Engineer will include:
- Service and maintain domestic boilers
- Installing boilers in both residential and commercial properties
- Utilising analytical and trade skills to diagnose and repair faults
- Completing and submitting gas safety records, identifying and responding to risks, recording logging and completing work via electronic device tablet or phone
- Ensuring tools and equipment are maintained in good condition and stocks are replenished as needed from our partner suppliers
Skills and experiences:
- To ensure full compliance with health and safety legislation, candidates applying for this role must be qualified to CCN1, CENWAT, CKR1, CPA1, HTR1, Unvented – G3 Certificate, Water Regulations (WRAS) or currently undertaking the qualification. If you have a lower level qualification along with practical experience and would be prepared to undertake this qualification with our support, we would still welcome an application
- Ideally you will have experience of the installation of different types of boilers
- The ability to work alone on a variety of different boiler types and systems
- Renewable and oil heating experience would be advantageous but is not essential
- Have a proactive approach to health and safety, creating a safe environment for all
- This role will involve driving on company business. In order to drive a company vehicle, drivers must hold a full valid UK driving licence
About us
We rely on a team of motivated Engineers and Office Staff who have the knowledge, tools and experience to perform at our very high standards. Unfortunately our industry is often tarnished by examples of ‘rogue traders’ who deliver poor quality work and have unscrupulous charging practices. Sadly this is still evident across our region, as we are often called out to correct another company’s poor work or provide a more realistic estimate. We are fortunate to have a large and loyal customer base who are happy to unreservedly recommend us as their plumbers of choice – as borne out by the many unprompted recommendations on social media. However, we do not take our reputation for granted as we constantly strive to further develop our skills and knowledge whilst also keeping ahead of the regulatory industry standards. Having suitably qualified and experienced staff is a given, but it is only part of our offering. Of more importance is how we interact with our customers – we call this our company’s operating values, which can be thought of as our company DNA. Our employees will always be trained to the highest standards and will strive to achieve further qualifications related to their role. As a result, we aim to promote trust in respect for our company and increase professionalism throughout the industry.
Our Benefits
As part of our commitment to making Smart AIM Solutions a great place to work, where your wellbeing is of genuine importance, we have developed an attractive employment package. The package recognises your contribution, supports your physical, mental and financial health and gives you the flexibility to tailor your employee benefits by offering:
- 24 days annual leave plus public holidays
- A pension scheme with employer contributions (Nest)
- Employee recognition scheme – bonus 2.5% of base salary
- Company bonus if the Business makes net profit of +8% then anything above this 8% entitles you to a 2.5% share.
- Continued industry training and upskilling
To apply, please email your CV or get in touch for more information.